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Legal Document
Real Estate Transaction Legal Tracking & Service Agreement
Standard service agreement template for attorney-assisted property transactions in Kosovo.
This template is for general information purposes. Each file is separately regulated according to its specific conditions.
1. Parties
This Real Estate Transaction Legal Tracking and Service Agreement ("Agreement") is concluded between the parties whose details are specified below:
Service Provider / Attorney
[Name / Law Office / Company Name]
Address: [●]
Phone: [●]
Email: [●]
Service Recipient / Requesting Party
[Name / Company Name]
Passport / ID No / Company No: [●]
Address: [●]
Phone: [●]
Email: [●]
2. Subject of Agreement
The subject of this Agreement is the determination of service conditions regarding the professional tracking of a real estate purchase, sale, transfer, investment acquisition, or similar transaction within the borders of the Republic of Kosovo, upon the request of the Service Recipient, by an attorney including legal examination, document control, contract preparation or revision, application and file tracking, notary coordination, and registration process.
3. Scope of Service
The Attorney / Service Provider may perform all or part of the following services according to the nature of the specific file:
• Conduct general pre-transaction legal assessment
• Examine property-related documents and records
• Prepare or revise contracts, commitments, authorization documents, and other legal texts
• Provide legal recommendations for transaction security
• Prepare application files and track them with relevant authorities
• Support organization and coordination of notary procedures
• Manage cadastre, registration, and similar official process tracking
• Provide written or oral information about the process upon party request
4. Nature of Service
The service provided under this Agreement relates to professional legal effort, transaction security, document control, process tracking, and representation support. The Service Provider commits to the careful execution of the process within the framework of legal and professional care, not the result.
Under no circumstances shall it be deemed guaranteed that:
• The transaction will definitely be completed
• The administrative application will be definitively accepted
• Registration will be finalized within a specific period
• The counterparty will certainly comply with the contract
5. Service Fee
The Parties agree that in return for attorney-assisted real estate transaction tracking services under this Agreement, a service fee of 2% of the declared sale price of the property shall be paid by the Service Recipient to the Service Provider.
This rate is calculated based on the value accepted as the transaction price in the sales contract, official documents, notary documents, declarations, or by the parties.
Example: If the property price is €100,000, the service fee is €2,000.
6. Payment Schedule
Unless the Parties agree otherwise in writing, the service fee shall be paid as follows:
• 50% upon file intake and commencement of service
• Remaining 50% upon signing of the sale agreement, completion of the notary process, or actual completion of the transfer process
The Parties may separately agree on a different payment plan.
7. Minimum Fee Protection
Even if the property price is low or the transaction remains at a limited stage for various reasons, in order to protect the Service Provider's effort, the Parties may separately agree that the total service fee shall not fall below €1,500 under any circumstances.
8. Expenses Not Included in Service Fee
Unless explicitly and in writing agreed otherwise, the following expenses are NOT included in the service fee:
• Notary fees
• Cadastre and registration charges
• Official institution fees
• Translation and sworn translator expenses
• Apostille, certification, and approval expenses
• Appraisal / valuation fees
• Bank charges
• Taxes and duties
• Third-party consulting or technical service fees
These expenses shall be covered separately by the requesting party.
9. Service Recipient's Obligations
The Service Recipient is obligated to:
• Provide accurate, complete, and current information
• Submit required documents in a timely manner
• Ensure the accuracy of statements regarding transaction parties
• Promptly procure additional documents and explanations
• Pay agreed service fees and expenses on time
The Service Provider shall not be responsible for legal and factual consequences arising from the provision of incomplete, incorrect, or misleading information.
10. Third Party and Institution Processes
Transactions conducted by notaries, ministries, cadastre units, municipalities, tax authorities, banks, counterparties, or other third parties may be outside the direct control of the Service Provider.
Therefore, the Service Provider cannot be held responsible for delays, rejection decisions, technical problems, or transaction extensions arising from these institutions and persons, unless there is fault on their part.
11. Early Termination and Fee Rights
If the Service Recipient stops the transaction voluntarily, agrees directly with the counterparty, abandons the transaction, or fails to submit required documents, the Service Provider's accrued effort and service fee right up to that date is reserved.
If substantial legal work has been performed, documents examined, contracts prepared, application file created, or official process initiated, the Service Provider has the right to claim proportional fees.
12. Confidentiality
The Parties shall exercise due care regarding the confidentiality of information and documents shared within the scope of this Agreement. However, it may be necessary to share relevant documents and information with authorized persons and institutions due to official application, notary process, registration process, translation, technical examination, or legal necessity.
13. Applicable Law and Jurisdiction
The law of the Republic of Kosovo shall apply to this Agreement.
The Parties agree that in the event of disputes arising from this Agreement, they shall first resort to good faith negotiation; and in the event that a resolution cannot be reached, the competent courts and enforcement offices of Prishtinë / Priština shall have jurisdiction.
14. Signatures
Service Provider / Attorney
Full Name: ____________________
Signature: ____________________
Date: ____________________
Service Recipient
Full Name / Company: ____________________
Signature: ____________________
Date: ____________________